Feature 01

Dashboard — your fleet at a glance

The first screen after sign-in shows what matters today: fuel used this month, total spend, open jobs and any machine due for service.

• See fuel volume and spend for the current month at a glance.
• Track open jobs and service alerts without digging through menus.
• Tap the Scan tile to jump straight to NFC / QR logging.
• Designed for both office dashboards and mobile browsers.

Feature 02

Fleet — machines, photos and tags

Add every tractor, sprayer, harvester and bakkie once. Attach a photo, record engine hours and generate a unique NFC / QR tag for each machine.

• Add make, model, registration, tank size and service interval.
• Upload a photo so drivers recognise the right machine.
• Generate a unique tag ID and print or share the sticker.
• Re-print, re-share or re-write tags any time from the machine page.

Feature 03

Machine details — history in one place

Open any machine to see its full story: fuel logs, service records, linked jobs and every tag registered to it.

• Log fuel or a service directly from the machine page.
• Review litres, hours and cost per fill over time.
• See upcoming and past service in one tab.
• Manage tags: generate, register, share or remove them.

Feature 04

Fields — map every land

Draw field boundaries on the map so costs can be tied to actual hectares. Search by town or coordinates, trace an outline, or drop a circle and drag it to size.

• Search a location and the map pans straight there.
• Draw a circle with a draggable radius handle.
• Drop markers to outline irregular lands and move corners later.
• Enter hectares manually; Plaasjapie calculates litres per hectare from it.

Feature 05

Jobs — assign work to machines and drivers

Plan the week by creating jobs such as ploughing, spraying or harvesting. Attach a machine, field and driver, then track status from planned to done.

• Create jobs with task, field, machine, driver and planned date.
• Move jobs through planned, active and completed statuses.
• Fuel logs inherit the job, field and driver automatically.
• Drivers see their assigned jobs on the mobile app.

Feature 06

Scan — tap, scan or type the tag

Drivers log fuel and services in under a minute. Tap an NFC sticker, scan a QR code, or type the tag ID if the phone does not support scanning.

• Use Web NFC on supported Android devices for one-tap logging.
• Scan a QR code with the camera when NFC is unavailable.
• Fallback to a typed tag ID on older phones.
• The correct machine opens automatically — no menus in the dust.

Feature 07

Logbook — every fill and service

A complete, filterable history of fuel, services and hours across the farm. Find any entry by machine, field, driver or date range.

• Filter logs by machine, field, driver and date.
• Review litres, engine hours, cost and notes per entry.
• See which job each log belongs to.
• Export the full logbook to CSV when needed.

Feature 08

Service — stay ahead of breakdowns

Record services against engine hours and set the next due interval. Plaasjapie flags machines that are due or overdue before something breaks in season.

• Log a service with type, hours, cost and notes.
• Set the next service interval in engine hours or by date.
• Get alerts on the dashboard for overdue and upcoming services.
• Track mechanic work the same way as fuel fills.

Feature 09

Invoices — scan, read and allocate

Photograph a diesel or parts invoice and Plaasjapie extracts the supplier, date, line items and totals. Review, correct and allocate the cost to a machine, field or person.

• Capture invoices with the camera or upload a file.
• AI reads supplier, dates, items and totals automatically.
• Correct any misread numbers before saving.
• Allocate costs to machines, fields or team members.

Feature 10

Analytics — know your cost per hectare

Turn logs into decisions. View fuel trends over time, spend splits, cost per hectare, driver efficiency and a field map shaded by fuel intensity.

• Fuel over time with date and machine filters.
• Spend split by category and month.
• Litres per hour, cost per hectare and driver efficiency.
• Interactive field heat map: click a land to filter everything to it.

Feature 11

Team — roles and permissions

Invite drivers, mechanics and managers with the right level of access. The farmer controls who can log, view costs or manage subscriptions.

• Invite users by email and assign a role.
• Farmer / owner has full access to everything.
• Manager can assign jobs, add machines and review logs.
• Driver / mechanic sees only their jobs and the scan screen.

Feature 12

Farm profile — subscription and settings

Manage the farm name, join code, billing plan and payment details. Upgrade, downgrade or open the Stripe customer portal from one place.

• View current plan, seats and renewal date.
• One plan — Plaasjapie — with optional paid modules.
• Open the Stripe billing portal for invoices and payment methods.
• Copy the farm join code to add new team members.