Farmer / owner
Full access: fleet, fields, jobs, invoices, team permissions, subscription and every analytics view.
How it works
One farm, one day, from field to figures.
Meet Jan, who farms 1 400 hectares of maize and grazing with four tractors, a sprayer and two drivers. This is his week on Plaasjapie — every screen he touches, in order.
Step 1 · Farmer
Map the field
Jan starts in the farm office. Before a single litre is logged, he draws the lands he works so every cost later has somewhere to land.
- Search a town or type coordinates and the map jumps straight there.
- Draw a pivot as a circle, or drop markers to trace an irregular land.
- Drag any marker to fix a corner — or simply type the size in hectares.
- Plaasjapie works out the area, so litres per hectare is real, not guessed.
Step 2 · Farmer
Add the machine and its tag
Next comes the fleet. The old 6110 tractor gets its details, a photo, and its own tag so nobody logs fuel against the wrong machine.
- Make, model, registration, tank size and current engine hours.
- A photo so drivers recognise the machine at a glance.
- Generate a unique tag ID, write it to an NFC sticker or keep the QR code.
- Print the sticker for the cab door, or share it to the workshop phone.
Step 3 · Farm manager
Assign the job
Monday morning, the manager plans the week: ploughing on Field 5 with the 6110, driver Pieter. No WhatsApp, no scrap paper.
- Pick the task, the machine, the field and the driver.
- Pieter opens Plaasjapie on his phone and the job is waiting for him.
- Status moves from assigned to in progress to done as work happens.
- Every fuel log during that job inherits the field and the driver.
Step 4 · Driver
Tap and log at the pump
At the diesel tank, Pieter holds his phone against the sticker on the tractor. The right machine opens instantly — gloves on, engine running.
- Tap the NFC tag, scan the QR code, or type the tag ID if the phone is old.
- Enter litres, engine hours and cost. Under a minute, start to finish.
- The log is stamped with the machine, job, field, driver and time.
- Mechanics use the same scan to record a service and set the next interval.
Step 5 · Farmer
Scan the receipt
The bulk diesel invoice and the parts slip from town get photographed on the spot. Plaasjapie reads them so Jan does not retype anything.
- Photograph the invoice; supplier, date, line items and totals are extracted.
- Check the numbers and correct anything the scan misread.
- Allocate the cost to a machine, a field or a person.
- The spend then shows up in the same analytics as fuel and services.
Step 6 · Farmer
Read the numbers
By month end, Jan does not wonder where the diesel went. The dashboard tells him — per machine, per field, per driver.
- Fuel over time, spend split and spend by month and category.
- Litres per hour, cost per hectare and driver efficiency against fleet average.
- A field map shaded by fuel intensity — click a land to filter everything to it.
- Service alerts and unusual fills flagged before they become breakdowns.
Who sees what
Permissions keep the phone simple for drivers and the console complete for the office.
Farm manager
Runs the day to day: adds machines and fields, assigns jobs, manages drivers and reviews the logbook.
Driver / mechanic
Phone only: sees the jobs assigned to them, scans a tag, logs fuel and hours or records a service.
Ready to try it on your own fleet?
Set up your farm, add one machine and print one tag. You will have your first fuel log before the kettle boils.